Supervisor, Payables Unit

Job Detail
Finance & Accounting
No of openings:
Job Type:
Full Time/Permanent (First Shift (Day))
Finance & Accounting Department
Job Location:
29 - 40
Degree Title:
BA in Finance, Accounting or Business Administration
Career Level:
Experienced Professional
Functional Area:
Mining / Petroleum
Required Experience:
6 Years
Work Permit:
Saudi Arabia
Apply By :
Jun 17, 2024
Posted On:
Mar 17, 2024
Job Description

Payable Reports and Closing activities:

*Preparing quarterly reports for Trade & Non-Trade payables transactions with related parties

*Preparing other Payables & Advances reports and replying to queries from external and internal auditors and prepare required reports

*Completing month end closing related activities including posting & reversal of Accruals, posting related party invoices.

*Clearing GR/IR on monthly basis

*Preparing monthly reconciliation report with related parties. *Issuing debit note / credit note and monitoring them monthly for collection and recovery

Invoice Processing:

*Assigning the invoices received from vendors over VIM portal to invoice processors

*Reviewing and approving PO/Contract Based invoices in SAP and ensuring payments on due date (Material Invoices, Service Invoices, advances etc.)

*Reviewing and approving Non- PO based invoices in SAP (Payment Authorizations, Retentions release, Customs duty, Freight etc.)

* Ensuring compliance with ZATCA’s Withholding Tax and VAT regulations *Approving vendor retention hold & release in SAP as per contract and clearing retention GL subsequent to payment

Vendor Management:

*Replying to vendor/proponent emails/calls and resolving the pending invoices related issues

*Approving and re-confirming the balance confirmation requests received from vendors

*Signing the Final Release Agreements (FRA) in compliance with service contracts in order to process the final payment.

*Following up and attending meeting with proponents and vendors for payment related issues. *Requesting and following up for balance confirmation from related parties and prepare the reconciliation on yearly basis

Team Supervision:

* Supporting subordinates in resolving payment related issues * Assessing the training and skills development needs of subordinates and providing the same

KPI's & Improvments:

*Setting KPI’s and evaluating the performance on monthly basis and assist the staff in doing their assigned tasks and achieving their goals

*Requesting and following up with SAP/IT team for SAP enhancements for system controls and improvement *Updating Accounts Payables policy/ Procedures/Guidelines.