Supervisor, Payables Unit - Print Preview

Supervisor, Payables Unit

Job Details:
Total Position: 1
Job Type: Full Time/Permanent (First Shift (Day))
Department: Finance & Accounting Department
Job Location: Rabigh
No Preference
Age: 29 - 40
Education Bachelors
BA in Finance, Accounting or Business Administration
Career Level: Experienced Professional
Experience: 6 Years
Work Permit: Saudi Arabia
Apply By : Jun 17, 2024
Posted: Mar 17, 2024
Job Description:

Payable Reports and Closing activities:

*Preparing quarterly reports for Trade & Non-Trade payables transactions with related parties

*Preparing other Payables & Advances reports and replying to queries from external and internal auditors and prepare required reports

*Completing month end closing related activities including posting & reversal of Accruals, posting related party invoices.

*Clearing GR/IR on monthly basis

*Preparing monthly reconciliation report with related parties. *Issuing debit note / credit note and monitoring them monthly for collection and recovery

Invoice Processing:

*Assigning the invoices received from vendors over VIM portal to invoice processors

*Reviewing and approving PO/Contract Based invoices in SAP and ensuring payments on due date (Material Invoices, Service Invoices, advances etc.)

*Reviewing and approving Non- PO based invoices in SAP (Payment Authorizations, Retentions release, Customs duty, Freight etc.)

* Ensuring compliance with ZATCA’s Withholding Tax and VAT regulations *Approving vendor retention hold & release in SAP as per contract and clearing retention GL subsequent to payment

Vendor Management:

*Replying to vendor/proponent emails/calls and resolving the pending invoices related issues

*Approving and re-confirming the balance confirmation requests received from vendors

*Signing the Final Release Agreements (FRA) in compliance with service contracts in order to process the final payment.

*Following up and attending meeting with proponents and vendors for payment related issues. *Requesting and following up for balance confirmation from related parties and prepare the reconciliation on yearly basis

Team Supervision:

* Supporting subordinates in resolving payment related issues * Assessing the training and skills development needs of subordinates and providing the same

KPI's & Improvments:

*Setting KPI’s and evaluating the performance on monthly basis and assist the staff in doing their assigned tasks and achieving their goals

*Requesting and following up with SAP/IT team for SAP enhancements for system controls and improvement *Updating Accounts Payables policy/ Procedures/Guidelines.

Skills Required